Banquet FAQs

How many locations does Llywelyn’s Pub have?  Where are they located?

• Webster Groves: 17 West Moody Avenue 63119
• Soulard: 1732 S. 9th Street 63104
• St. Charles: 100 Main Street 63301
• O'Fallon: 905 Caledonia  63366
• St. Peters: 3300 Mid Rivers Mall Dr 63376

What are the minimum requirements and room fees for each location?

• Each location & room has their own minimum requirements to book for private parties. This info can be found under the "Banquets" tab on our home page.

Can we bring in our own food for a private event?

• Llywelyn’s Pub allows commercially prepared desserts
• We do not allow other items from outside caterers
• Llywelyn's Pub cannot allow any homemade food(s) to be served

Is the security deposit refundable? 

• Yes, the security deposit is refundable.  If you pay with a check for your deposit, it will be returned to you at the conclusion of your event.  If you give a credit card number for the deposit, it is not charged and it is destroyed the week following your event.
• Circumstances why your deposit would be kept:
  -All food orders are due 10 business days (2 weeks) prior to the scheduled event. Failure to submit the food order on time will result in forfeiting your $150 security     deposit. We ask for an estimated number of guests at the same time for scheduling purposes.
  -If confetti or glitter is put out at your event, it will result in forfeiting your $150 security deposit.
  -Minimum requirements must be met the day of the event. If not met, the room may be open to the public or the $150 security deposit will be kept. The room will not   be kept private if the scheduled group is less than estimated.
  -If you need to cancel you must do so 30 days prior to your scheduled event. Failure to cancel within 30 days will result in forfeiting your $150 security deposit.

How do I pay the security deposit?

• You may use a credit card or a deposit check. Your deposit check can be mailed to the Webster Groves location with your signed contract. You can call with your credit card number if you go that route.
• Deposit checks should be written out to Llywelyn’s Pub LLC
• Please DO NOT send cash. If you do, a Llywelyn’s Pub gift card will be bought for you and held until your event.

When is the contract & deposit due?

• The contract and deposit are due within 5 days of requesting your event date
• A confirmation email will be sent once signed contract and deposit has been collected

When are the menu selections & questionnaire sheet due?

• 10 business days prior to your event or sooner

Where should I send my contract & deposit?

•   If mailed, all paperwork contracts, deposits, etc should be mailed or dropped off at the Webster Groves location.
  Llywelyn’s Pub
  Attention Thomas Behnen
  17 West Moody Avenue
  Webster Groves, MO 63119

•   You can also fax or email your paperwork.  Fax #314-918-7010 or email to events@llywelynspub.com

What is the gratuity charge?

• Llywelyn’s Pub has removed all automatic service charges/gratuities to large parties and private events. You, as the host or hostess, may tip the staff how you see fit. When determining your menu pricing, 20% industry standard suggested gratuity will be listed on your event sheet.   

Payment

When is payment due?

• Payment is due at the conclusion of your event.

What types of payment does Llywelyn’s Pub accept?

• Visa, Master Card, Discover or American Express
• Cash
• Llywelyn’s Pub Gift Cards

Can I pay for my event ahead of time?

• Llywelyn’s Pub suggests purchasing a Gift Card and placing your payment on the card. If you choose to do so, please keep your receipts and notify us of this choice.

What is the cancellation policy?

•  If you need to cancel, you must do so 30 days prior to your scheduled event. Failure to cancel within 30 days will result in forfeiting your $150 security deposit. In order to cancel your event, you must submit an e-mail to Julie@llywelynspub.com stating that you would like to cancel your event. If it is received before 30 days of your event, you will receive your deposit back in full.

What exactly am I paying for when it is all said & done?

• You pay for your room fee, preordered food and tax. If you host an open bar for your guests, you will also be responsible for that payment.

Misc Questions

Do we have our own wait staff?

• Yes, we will provide the appropriate wait staff for your event depending on number of guests and location.

How does the VIP program work?

• This is a program Llywelyn’s Pub offers to all of our guests. As a VIP member, you earn 5% of your food & beverage subtotals on the items you, yourself are purchasing. The points earned can be used towards purchases at a later date at any of our St. Louis area locations.

Does Llywelyn’s Pub offer discounts?

•   Happy Hour is from 3-6pm Monday through Friday
•   We do offer police and military discounts; please inquire for details

Who will be my contact during the event?

• The manager(s) on duty check will check on your event periodically. Your wait staff can assist you with most of your needs.

Can I decorate? What can or cannot be used while decorating?

•  Yes, you may decorate. Confetti, glitter, staples, push pins, tacks, and tape are prohibited.
•  Picture frames, flowers, candles, vases, posters, linens are all welcome.
•  Llywelyn’s Pub is NOT required to decorate for your event. Linens can be added upon request for an additional fee.

How early can I arrive to decorate/setup for my event?

•  This depends on other private events the location is hosting; please inquire with Julie Valier or the store manager
•  Most times you should be able to arrive 1 hour prior to your guests arriving
•  If you need more time to setup, this must be discussed during the planning process of your event.

Are children allowed to attend my event?

•  Yes, Llywelyn’s Pub is a family friendly establishment. All children must be accompanied by an adult.

Food/Menu/Desserts

***Food minimums are not necessarily enough food to feed your guests.  It is a starting point.

What is considered preordered food?

•   This includes menu items from the banquet menu: Specialty Trays, Team Party Packages, Starters/Appetizers, Minis for Many, Traditional Dinners, Sweet Indulgences and Bulk Options.

How much are appetizers?

•   Banquet appetizers are priced per 50 pieces.
•   Prices are subject to change at any time.

How much food should I order?

• If you are feeding your guests a snack, you want about 5-6 pieces of appetizers per person.
• If you want to feed your guests more of a meal with the appetizers, we suggest 8-12 pieces per person.
• Please note: Family members eat more together at private parties than groups of friends.

Can we order off the regular menu?

• That will depend on the number of guests, time frame, location and what type of event you are hosting. Private parties are required to purchase preordered food as one of the requirements.

How is the food served?

•  Buffet tables will be set up in your banquet space; guests are welcome to self-serve (Attention: During the Covid Pandemic, a $25 charge will be added to your bill for a server to safely serve food.  This is required by law.)
•  Hot food will be placed in heated chafing dishes
•  Other menu items will be placed on platters, bowls or trays 

Can I order more food during my event?

• Yes, but it is best to order enough food during the planning phase. If you need more food during the event, please notify your wait staff and/or the manager on duty.
• Some locations do NOT keep a large amount of banquet appetizers on hand, so the options may not be as broad as pre-ordered items.
• Depending when the food is ordered during the event, the extra items may take longer to come out than usual.

Does Llywelyn’s Pub offer desserts?

•  Yes. We offer bread pudding, fresh baked chocolate chip cookies and Guinness fudge brownies. 

Does Llywelyn’s Pub charge if I bring in my own dessert?

• If you'd like us to provide the plates, forks and napkins for your commercially prepared dessert, the cost is $10. 
• This is NOT a cake cutting charge.

What does Llywelyn’s Pub use for plates, forks, napkins, etc. on the buffet table?

• All banquets use 9 inch or 6 inch black plastic plates, black plastic forks, spoons and knives and white paper dinner napkins.
• If you prefer real china and silverware for your special event, it can be rented. Please inquire with the store manager for pricing.

Bar Options

Does Llywelyn’s Pub offer bar packages?

•  No, we do not offer bar packages.

How much are drinks at Llywelyn’s Pub?

• House wine and premium well liquors are $5 per drink. Prices are subject to change.
  -House wells include Pepsi products, tea, juice and water as mixers.
  -Red Bull drinks include a $3 upcharge; it is left up to the host/hostess if this will be offered
  -Doubles are double the price; it is left up to the host/hostess if this will be offered
  -A rocks or neat pour is available with a $1 upcharge; it is left up to the host/hostess if this will be offered
• Draft beers cost $5 and up depending on the ABV. Prices are subject to change.
• Domestic bottles cost $4 and up.  Prices are subject to change.
• A list of more expensive wine, liquor (spirits), and beer are available upon request. Prices are subject to change.

How much should I budget for an open bar?

• I suggest estimating 1.5 drinks per guest for the 1st hour of your open bar and then 1 for every hour after that.  Some guests will drink more than that and other guests will drink less than that, averaging out the above.
• Wedding rehearsal dinner open bars average about $1000 for 40-60 people
• It can all depend on the age group of your guests, when the event is held and how your group usually drinks together. 

Can alcohol be included in the minimum requirements for the room?

• No, alcohol is not included in the minimum requirements.

What are your house liquors?

• Vodka: 1220 Encryption, Gin: Beefeater, Rum: Cruzan (silver), Bourbon: Jim Beam, Scotch: Grant's, Tequila: Sauza (gold)

What are your house wines?

• Woodbridge Chardonnay, Cabernet and Merlot
• Vendage White Zinfandel

Can I purchase a keg of beer for the private party for my guests to drink from?

• No, we can not allow you to purchase a keg.

What drafts does Llywelyn’s Pub carry?

• Each location has at least 25+ different draft beers with several rotating seasonally.
• Our Revered and Tried and True draughts are typically available at all locations:
  Guinness, Smithwick's, Harp, Magners, Blue Moon, Bud Light, Stella Artois, Boulevard Unfiltered Wheat, 4 Hands Divided Sky

• Happy Hour is offered Monday through Friday from 3-6pm

How can we setup our open bar?

•  You can have a set dollar amount. (e.g. $250-$400, $500-$1000, etc.)
•  Limit your guests to certain types of drinks (e.g. beer, wine & soft drinks)
•  You can set a specific time frame for the open bar (e.g. 6-9pm; 6-7pm, etc.)
•  You can offer drinks tickets, giving each guest a certain number of drinks tickets to redeem at the bar during your event
•  Any of the above combined

Do we have to offer an open bar?

•  No, it is not neccessary. We can create individual tabs for your guests' bar beverages.

Can I bring in my own bottle of wine?

• Yes. Llywelyn’s Pub charges a $20 corking fee per bottle.

What soft drinks does Llywelyn’s Pub offer? How much?

•  Pepsi products, tea, lemonade and coffee (regular & decaf)
•  $2.75 with free refills
•  Prices are subject to change.
•  Fitz’s Root Beer is available as well for $3.25 a bottle.

Trolley Service

Can I rent the trolley for a private event?  How much is it?

• Yes, the cost is $175 per hour with 15% gratuity for the driver. There is a three hour minimum for rentals.
• See website for more info or email Angie Molnar- Angie@llywelynspub.com
• Prices are subject to change.

When is the trolley NOT available?

• During ALL home STL Cardinal & STL Blues games

Music, TVs, AV

What type of AV equipment does Llywelyn’s Pub offer?

• All locations have TVs that are compatible with HDMI cords. If you have a computer that can be connected using a HDMI, the locations have the cord on hand. Please mention that you will need this during the planning phase of your event.
• Most locations have DVD players in the private rooms. You may bring in a DVD with or without sound to play during your event. Please mention this during the planning phase of your event.
• Webster Groves and STC have a large portable speaker in house. It is used to hook up personal iPods, iPhones or iPads for private events.  Must be requested ahead of time. No charge.
• Webster Groves also has a wireless microphone that can be used with the speaker. Must be requested ahead of time. No charge. 
• Hosts/hostesses are responsible to bring in their own laptops for slideshows. It is NOT the responsibility of the location to provide a computer for your slideshow.

Can we bring in our own entertainment?

• Yes, but some locations are limited. Please inquire for details.

Do you have background music?

• Yes, each location has music from Pandora or Sirius playing at all times. During important sporting playoff events, the sound might be on for that particular game. It can be changed in the private rooms.

Can I rent a photobooth for my private event?

•  Yes, but space can be limited depending on the location.
•  Must be mentioned during the planning process for your event.
•  Llywelyn’s Pub is NOT responsible for setup or payment or damage of the photobooth during your rental.

Does Llywelyn’s Pub provide the games for no charge when you book a party in a game room?

• The games (video arcade games, pool table, shuffleboard tables, etc) are not owned by Llywelyn’s Pub. Guests must pay to play the games. Llywelyn’s Pub does NOT open up the games for free play. 
• Host or hostess of the event can provide money for their guests to play the games if preferred.
• The bar or wait staff can give change to you or your guests to exchange for larger bills.